Accounts Payable Assistant

Role Description

To carry out all Accounts Payable processing activities within defined procedures and processes with some initiative for decision making. Support the team in continuing to develop and work towards a benchmark service.

Core Duties

• Complete training to ensure understanding of all systems, processes and work instructions
• Sort and distribute post / emails
• Timely and accurate processing of all invoices according to relevant deadlines
• Provide a support service to other sections and departments and deal with all related queries to completion
• Carry out reconciliation activities in line with procedures
• Complete tasks delegated by team leader and/or manager
• Complete tasks as per the weekly task lists
• Filing/Archiving of all relevant documentation
• Ensure sound financial controls
• Attend surgeries/meetings as and when required

Competencies

• Effective communication of information
• Ability to resolve queries from a variety of sources
• Ability to understand system processes  Knowledge invoice processing systems would be an advantage.
• Good team player
• Accurate keyboard skills
• Numerate with good IT skills ie Excel / Word
• Good understanding of Accounts Payable processes and how they interact with other processes
• Basic understanding of key FS customers and suppliers
• Demonstrate an awareness and understanding of the following:
• Code of Conduct
• Knowledge, skills and competencies framework
• Behavioural competencies
• Financial Controls Framework
• Operational Framework
• Customer service

Qualifications and Experience

• Experience of working in a Shared Service / Finance function performing a range of Accounts Payable activities with the ability to demonstrate a basic understanding of the Purchase to Pay process (P2P)