Admin Assistant

Administrative assistant  

HMP Kilmarnock 

Full time, 38 hours 

Permanent 

£23,147 per annum

HMP Kilmarnock is situated approximately three miles south-east of Hurlford in East Ayrshire and housing a range of male prisoner types. We have a fantastic opportunity for an administrative assistant to join our team. 

They key purpose of the role will be to provide administrative support to the Senior management team. The successful applicant must deliver commitments to agreed time and schedule, requires thorough understanding of department systems, processes and procedures, undertaking initial investigations into data accuracy, collecting, collating and producing reports & summaries for management review. 

• To complete all Disclosure Scotland checks for staff, third partner agency staff and contractors, ensuring that refresher checks are conducted within appropriate timescales.  

• To provide administrative support in setting up meetings and minute-taking as required. 

• To create and publish internal and external communications 

• To arrange travel  

• To assist with the management of overtime and payroll co-ordination and support the payroll and HR functions. 

What you need to do the job: 

We are looking for an individual with excellent interpersonal and communication skills.  

It is essential that the successful post holder has excellent computer and typing skills and good knowledge of Microsoft Office suite. 

They must have the ability to work flexibly and to prioritise tasks and work to deadlines. 

It is important that they can work well independently as well as part of a Team working skills. 

Having previous experience of minute taking is desired but not essential. 

It is important that they understand Data Protection/GDPR. 

What we offer 

• Up to 6% contributory pension scheme
• A range of benefits to support the health and wellbeing of you and your family such as Employee Assistance Programme, Thrive App, Simply Health Plans, Cycle to Work Scheme Annual Leave Purchase Scheme and more
• Access to a huge range of discounts and exclusive deals such as Merlin Attractions, Mobile Phone discounts, Cinema discounts, Leisure and Hospitality discounts
• A fantastic culture and supportive team where you'll get the chance to make a positive difference in a company passionate about diversity and inclusion 
• Serco discounts which include cinema, merlin entertainment and online shopping discounts, cycle to work scheme and discounts on mobile phone plans and leisure centre memberships.
• Interesting and enjoyable work
• Committed to professional and personal development with a wide range of training and coaching opportunities to expand your capabilities

Why Serco 

Meaningful and vital work: The nature of our business means you will do interesting work that matters - delivering essential services that touch people's lives. 

A world of opportunity: Our diverse UK-wide operations offer unrivalled opportunities to learn and develop. You'll be able to broaden your experience and apply your skills in new ways. 

Great people: We are a motivated team who will encourage you and help you to succeed. You'll have the resources you need to do your job in a diverse and supportive environment.  

About Serco

At Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services.  We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.

By joining Serco you will have unlimited access to our Global Employee Networks - SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging. 

Apply

Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment. 

At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. We operate a hybrid work structure in many of our business areas. We are proudly Disability Confident Leader employers and holder of the Silver Inclusive Employer Standard. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.  For help with your application please contact 0345 010 4000.
 

At Serco we support fair access to employment for those with unspent criminal convictions through the 'Ban the Box' pledge (some may be exempt due to the nature of the role and the security clearance required). Please contact our recruitment team directly on 0345 010 4000 to discuss.