Job Purpose

  • To provide a security vetting service to all internal and external customers.
  • To ensure that service excellence is maintained and all vetting applicant's information and queries are processed professionally and efficiently.
  • To ensure effective controls and measures are applied diligently and confidentiality is maintained throughout the vetting and aftercare processes.

Principle Responsibilities

  • Primary point of contact in the issue and receipt of appropriate security vetting paperwork in hard-copy and electronic formats.
  • To perform document checks for accuracy and record on appropriate databases and systems in accordance with procedures and guidelines.
  • Initiation and sponsorship of electronic applications to individuals via National Security Vetting portal with provision of guidance notes.
  • To provide notifications to individuals, agencies and associated customers of clearance hasteners, cancellations and requests for further information in timely manner.
  • To provide notifications of clearance approvals to individual, agencies and associated customers in timely manner.
  • To provide aftercare and change of personal circumstances documentation when applicable and escalate to supervision if appropriate.
  • To assist customers regarding vetting requirements, standards and policy. To ensure enquiries are dealt with considering data protection / security in relation to disclosure of information.
  • Responsible for liaison with the UKSV in written and verbal communication.
  • Approval of matrix requests, challenge and investigation with line manager when required for resolution.
  • Liaison with candidates, employees, managers in non-compliance with vetting activities. To escalate to supervision if appropriate.
  • To challenge decisions from external agencies / authorities if appropriate. Escalate to supervision if necessary for guidance and resolution.
  • Escalation of security vetting matters to supervision in timely manner when operational impact or procedural issues may arise for guidance and resolution.
  • Liaison with UKSV and other clearance authorities to obtain current security information.
  • Liaison with UKSV regarding the transfer of clearances ensuring they are processed and recorded as appropriate.
  • Responsible for liaison with other companies and external agencies in written and verbal format in respect for confirmation and transfer of clearances ensuring they are recorded appropriately.
  • To establish and maintain effective working relationships with employees of other organisations and agencies in order to undertake confidential vetting enquiries.
  • To provide advice and support on aspects of security vetting procedures to internal/external customers on a daily basis by verbal or electronic methods.
  • Responsible for the transmission of appropriate security clearance review paperwork to internal/external customers in timely manner and follow up process.
  • Responsible for the day-to-day requests to the vetting shared mailbox on a daily basis ensuring all requests are responded to and dealt with in a timely and efficient manner.
  • Obtaining, registering and recording of other companies and external agencies clearance details on associated databases.

Secondary Responsibilities

  • Assist in delivering security briefings to internal/external customers for UK, Dual and Non-UK nationals whom have limitations placed on their security clearance / Threat Brief.
  • Liaison with Recruitment and agency personnel to ensure effective and efficienct practices are adhered to and any remedial actions are disseminated out.
  • To contribute to the decision-making process by accurately recording and reporting information gathered to identify and evidence any perceived vulnerability.
  • To identify any deficiencies or improvements to vetting activities and inform supervision for remedial action or resolution.
  • Perform any other tasks appropriate to the role at the request of the customer.

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Gattaca PBS
Expiry Date
25/06/2023 08:07:00
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