Administrator | HMS Excellent

Portsmouth | Other





Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.


What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.



Salary: Up to £24,000


Within VIVO we are currently recruiting for an Administrator who will ensure high-quality data production whilst providing advice and support to the team.  


You will be based out of HMS Excellent, with 1 day a week working from Marchwood Military Port. 


This is a key role required to deliver the contractual deliverables, you will be proactive and forward thinking to support onsite teams, Local Defence Infrastructure Organisation, MoD customers and supply chain teams to ensure effective and efficient performance in delivering on operational requirements.  


Within this role you will; 


  • Review purchase orders and work orders

  • Prepare and maintain reports and filing systems 

  • Answer all incoming telephone calls promptly and professionally 

  • Assist with formal meetings by completing bookings, take minutes and create action logs  

  • Support the ongoing completion of all processes and initiatives 

  • Provide accurate data to allow optimal solutions to customer requirements and to resolve issues 

  • Ensure resolution of complaints in a timely and satisfactory manner 




What you'll need to do this role 


You will use your previous experience within in busy, fast paced administration positions to prioritise tasks to meet tight deadlines. 


This role will include data processing and management to monitor business performance and compliance so you will be proficient in MS Excel, Maximo or other bespoke IT systems. 


It is desirable that you have experience of operating within either an MOD or Construction/Property Maintenance environment. 


You must be able to pass BPSS Clearance to be considered for this role. 



What we offer 

  • Up to 6% contributory pension scheme 

  • 25 Days annual leave 

  • Volunteer leave 

  • One paid professional subscription 

  • Life Assurance Policy 

  • Employee discount and reward schemes 

  • Interesting, varied, and enjoyable work 

  • A company that recognises your contribution 

  • Training opportunities and qualifications within a supportive environment to ensure career progression

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.

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Contract Type
Expiry Date
31/07/2024 01:19:00
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