Administrator - RNAS Yeovilton

Yeovilton | Admin/Secretarial/HR





VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. 

VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities. 


Job title: Administrator

Permanent role

Location: RNAS Yeovilton, BA22 8HT

Salary: Competitive


The administrator will be responsible for providing comprehensive support to the Billable Works team



Key Responsibilities:

  • Booking appointments, hot desk, gate access and the meeting room 
  • Scanning and printing, as appropriate, to support SDA outputs
  • The answering of any queries (digital/telecom) promptly and politely
  • Preparation of meeting minutes, action logs and agendas as required.
  • Management of SDA filing systems to support VIVO Quality Management Systems, both electronic and hard copy.
  • Process and maintain reports
  • Order and control stationery, office supplies, consultants, and personal protective equipment
  • Provide support to other departments and areas as and when required
  • Promote a culture of customer service and the meeting of company objectives and values.
  • Plan, organise and co-ordinate internal/external meetings, events, accommodation as requested.
  • Comply with all Health and Safety and Sustainability policies and procedures



What you'll need to do the role:

  • Educated to NVQ Level 2 standard or equivalent experiential experience
  • Good working knowledge of Microsoft Office functions.
  • Excellent organisational and time management skills
  • Ability to remain calm under pressure.
  • Excellent problem solving and prioritising skills
  • Full Driving Licence
  • Experience of using CAFM 


Location will be site based but there may be some requirements to travel within the Southwest.

You must be able to pass SC Clearance to be considered for this role.


    VIVO Defence Services

    The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


    At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


    We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.


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    Contract Type
    Expiry Date
    14/10/2023 02:16:00
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