Administrator | St George's Barracks

Oakham | Other





Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.


What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.



Contract: Built Estate Central

Location: St Georges Barracks, North Luffenham, Oakham, LE15 8RL

Working Hours: 37 Hours



Within VIVO we are currently recruiting for an Administrator to support operations across SDA 12 (Nottinghamshire, Rutland and Leicestershire), who will ensure high-quality data production whilst providing advice and support to the team.


This is a key role which will primarily be responsible for the admin of both planned and reactive maintenance for several sites across SDA 12. You will be responsible for scheduling tasks by creating and closing tickets whilst liaising with the site manager, local clients and contractors to ensure all mandatory and reactive performance indicators are met.



Within this role you will;


  • Proactively support and co-ordinate the delivery of work within a dedicated area
  • Schedule and coordinate planned and reactive maintenance
  • Prepare and maintain reports and filing systems as required using MS Excel, Maximo or other IT Systems
  • Support the ongoing completion of all processes and initiatives
  • Respond to Helpdesk information requests


What you'll need to do this role:


You will use your previous experience within in busy, fast paced administration positions to prioritise tasks to meet tight deadlines.


You will be proficient in MS Excel, Maximo or other bespoke IT systems.


It is highly desirable that you hold NVQ level 2 qualification in Administration, a related discipline or equivalent experience.


It is desirable that you have experience of operating within either an MOD or Construction/Property Maintenance environment.


You must be able to pass SC Clearance to be considered for this role.



What we offer


  • Up to 6% contributory pension scheme
  • 25 Days annual leave
  • Volunteer leave
  • One paid professional subscription
  • Life Assurance Policy
  • Employee discount and reward schemes
  • Interesting, varied, and enjoyable work
  • A company that recognises your contribution
  • Training opportunities and qualifications within a supportive environment to ensure career progression

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.

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Contract Type
Expiry Date
31/07/2024 01:17:00
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