Administrator | West Moors

West Moors | Other





Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.


What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.



Contract Type:  Permanent, Full Time

Location: DFG West Moors, West Moors, BH21 6QS

Working Hours:  37.5 hours per week, Monday to Friday (Flexibility available on start and finish times)

Salary:  Up to £25,000 dependent on experience


Here at VIVO we are looking for an Administrator to be based at DFG West Moors in Dorset. 

This is a key role that will assist in the delivery of the contractual deliverables on site. You will be providing administrative support for the effective and compliant delivery of departmental duties for a team of three.

You will be responsible for the preparation of reports utilising MS Excel, Maximo and other IT systems to monitor business performance. You will also support management by booking facilities, taking minutes during meetings, recording attendance, and assisting contractors with site access.

Other Key responsibilities include;


  • Maintaining office filing system, of both hard copy and electronic files
  • Assist with complaints in a timely and satisfactory manner
  • Support the IT department with on-going system developments including testing of new updates and bug fixes
  • Produce and analyse data, maintain accurate records and assist in the identification of ensuing trends


It is essential to be considered for this role that you;


Have an NVQ Level 2 qualification in Administration, a related discipline or equivalent experience

Have experience and are familiar with MS Packages, including excel

Experience of working within a team

Have good communication skills 


It is desirable that you have;


An accredited Office Health and Safety qualification 

An accredited training qualification in MS Office Packages

Familiarisation with Maximo applications

Experience of operating within an MOD environment and have familiarity with geography and establishments within area of responsibility   
You must be able to pass SC Clearance to be considered for this role.  
What we offer  


  • Up to 6% contributory pension scheme  
  • 25 Days annual leave  
  • Volunteer leave  
  • Established reward and recognition scheme
  • One paid professional subscription  
  • Life Assurance Policy  
  • Employee discount and reward schemes  
  • Interesting, varied, and enjoyable work  
  • A company that recognises your contribution  
  • Training opportunities and qualifications within a supportive environment to ensure career progression   


VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.

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Contract Type
Expiry Date
08/08/2024 01:18:00
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