Billable Works Manager | RMB Chivenor

RMB Chivenor | Other





Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.


What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.



Contract Type: Full Time, Permanent 
Location: RMB Chivenor, Barnstaple, EX31 4AZ with travel to other sites in Devon and Somerset as needed
Working Hours: 37.5 hours a week, Monday to Friday 

Within VIVO we are currently recruiting for a Billable Works Manager to be based at RMB Chivenor, who will be responsible for overseeing the effective, compliant and timely delivery of under £25k Billable Works.

You will be responsible for monitoring and managing the Supply Partners project teams to ensure that qualified and experienced operatives are directed to the correct tasks. This will include ensuring that they are correctly outfitted for the tasks, including appropriate vehicles, equipment, and skills, and ensuring that the delivery of works is to a high quality and worked safely. 

You will have regular contact with local DIO representatives, the Local Customer Service Representative, and Site Managers to discuss and agree the scope and priorities of the Billable Works ongoing in your area.

Other responsibilities for this role include:


  • To ensure that all documentation relating to billable works is distributed in a timely manner and recorded within the CAFM system
  • To ensure appropriate Billable work plans and budgets are in place to achieve programmes and financial commitments, whilst meeting the changing operational need
  • To ensure, as far as reasonably practical, that all persons on site observe the requirements of JSP 375, work closely with the Authorised Persons team to ensure compliance.
  • To keep regular contact with the Area Manager and the client, so they are provided with weekly progress reports and informed of all project risks or opportunities
  • Overseeing the Early Warning Notification and Risk Reduction Meeting process
  • Identifying opportunities on establishments to support the MoD's Net Zero carbon reduction targets within Billable Works initiatives to achieve them
  • Manage cost and stakeholder expectation through excellent communication and sound commercial decisions to ensure value for money

What you'll need to do this role 


A HNC/HND qualification in a Building/Civil Engineering or Electrical/ Mechanical Engineering or a related discipline or equivalent experience.

Experience or qualifications in Asbestos Awareness and Legionella Control.

IOSH Managing Safely.

It is desirable that you have a SMSTS site management 5 day course qualification.

You must be able to pass SC Clearance to be considered for this role. 
What we offer 


  • Up to 6% contributory pension scheme 
  • 25 Days annual leave 
  • Volunteer leave 
  • One paid professional subscription 
  • Life Assurance Policy 
  • Employee discount and reward schemes 
  • Interesting, varied, and enjoyable work 
  • A company that recognises your contribution 
  • Training opportunities and qualifications within a supportive environment to ensure career progression  

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.

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Contract Type
Expiry Date
31/07/2024 01:14:00
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