Business Administrator

Glasgow | Defence, Marine

Core Duties

  • Provide advice to ship, area and IWT managers, supervisors and employees on functional processes, policies and procedures to ensure consistency of approach throughout Operations
  • Contribute to the ongoing review and development of operations administrative and IT systems and processes including, reporting to ensure consistency of approach and customer-focused cost effective service provision
  • Contribute to the effective and timely completion of all ad hoc administrative tasks
  • Produce weekly, monthly, quarterly and ad hoc reports from relevant systems to meet needs of Operations team
  • Generate and maintain record of all necessary correspondence for employee personal/Operational changes
  • Accountable for inputting Disc/Absence/Workplace information to the relevant IBS systems and accountable for ensuring pay and leave amendments to achieve the timely payment of salaries and wages by payroll and to ensure that manpower changes are confirmed
  • Administer status enquiries received from agency employees and for all non-management employees.
  • Financial and budgetary control of Facilities Amex card
  • The job holder must demonstrate a well-developed ability to deliver quality power point presentation and slide content
  • Job holder must have understanding of required process to procure supplies and materials from preferred suppliers
  • Safety Plan: Must monitor, manage and communicate and report weekly progress to appropriate parties
  • Provision of safety reports ensuring reminders for outstanding actions to relevant parties
  • Understand BAE quality standards and work tolerances
  • Understand SHE risk awareness, and regularly make time for SHE

Functional Knowledge

  • Attention to detail
  • Can do attitude
  • Ability to multitask
  • Excellent IT Skills
  • Good Appreciation of Surface Ships
  • Scope and ability to gather, analyse and process the relevant information for the role (Health and Safety act legislation, best practice changes)
  • Demonstrate and advanced ability to deliver and operate an accurate and appropriate administration process.

Business Expertise

  • Knowledge of Operations functional policies and procedures
  • Understanding of the processes required for successful interaction with cross functional parties. E.g. IT and HR
  • Well-developed knowledge of appropriate Administrative systems
  • Well-developed knowledge and understanding of Health Safety at Work Act and Health and Safety Legislation.
  • Advanced understanding of People portal / Access system
  • Technical knowledge essential for use of AMEX card

Problem Solving

  • Resolve the majority of issues/problems on a day to day basis Higher impact decisions will be subject to supervision
  • Operates under instruction but has discretion within the role to determine the best course for completion of tasks.
  • The job holder may take overall responsibility for the achievement of team goals and can identify opportunities to improve team effectiveness.

Nature of Impact

  • Ability to deliver Power Point presentation and Slide content
  • Understanding of required process to procure supplies and materials from preferred suppliers
  • Monitor, manage and communicate actions and report weekly progress of safety Plan to appropriate parties
  • Provide Safety reports ensuring reminders for outstanding actions to relevant parties.
  • Ensuring the achievement of functional work plans and personal objectives
  • Ensuring the production of accurate weekly, monthly, and quarterly reports for all areas
  • Ensuring the production of accurate health and safety graphs, plans and reports utilising appropriate information sources, (Excel, People Portal Buy Site)
  • The ability to provide recommendations to enable Improvements to policies and procedures relevant for completion of job role.

Interpersonal Skills

  • Working together - Team working, Two Way Communications
  • Continually improving - Self Confidence
  • Achieving high performance - Drive and commitment, Flexibility, Focus on Order
  • Customer Focus - Drive and commitment, Flexibility, Focus on Order
  • Ability to work on own initiative
  • Excellent time management skills
  • Ability to meet tight deadlines and prioritise workload when necessary.
  • Able to work on own initiative and under supervision if and when required.
  • Analytical skills in order to identify and address functional needs.
  • To select interpret and communicate information tailoring it to the appropriate audience
  • Plan and organise their own work and manage smaller projects in accordance with functional systems and procedures.
  • May be required to coach support and contribute to development of team members


  • NVQ 3 Business Admin desirable
  • Quality (BMS) and HS&E Management system desirable

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Gattaca PBS
Expiry Date
11/06/2023 09:03:00
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