Provide advice to ship, area and IWT managers, supervisors and employees on functional processes, policies and procedures to ensure consistency of approach throughout Operations
Contribute to the ongoing review and development of operations administrative and IT systems and processes including, reporting to ensure consistency of approach and customer-focused cost effective service provision
Contribute to the effective and timely completion of all ad hoc administrative tasks
Produce weekly, monthly, quarterly and ad hoc reports from relevant systems to meet needs of Operations team
Generate and maintain record of all necessary correspondence for employee personal/Operational changes
Accountable for inputting Disc/Absence/Workplace information to the relevant IBS systems and accountable for ensuring pay and leave amendments to achieve the timely payment of salaries and wages by payroll and to ensure that manpower changes are confirmed
Administer status enquiries received from agency employees and for all non-management employees.
Financial and budgetary control of Facilities Amex card
The job holder must demonstrate a well-developed ability to deliver quality power point presentation and slide content
Job holder must have understanding of required process to procure supplies and materials from preferred suppliers
Safety Plan: Must monitor, manage and communicate and report weekly progress to appropriate parties
Provision of safety reports ensuring reminders for outstanding actions to relevant parties
Understand BAE quality standards and work tolerances
Understand SHE risk awareness, and regularly make time for SHE
Functional Knowledge
Attention to detail
Can do attitude
Ability to multitask
Excellent IT Skills
Good Appreciation of Surface Ships
Scope and ability to gather, analyse and process the relevant information for the role (Health and Safety act legislation, best practice changes)
Demonstrate and advanced ability to deliver and operate an accurate and appropriate administration process.
Business Expertise
Knowledge of Operations functional policies and procedures
Understanding of the processes required for successful interaction with cross functional parties. E.g. IT and HR
Well-developed knowledge of appropriate Administrative systems
Well-developed knowledge and understanding of Health Safety at Work Act and Health and Safety Legislation.
Advanced understanding of People portal / Access system
Technical knowledge essential for use of AMEX card
Interpersonal Skills
Working together - Team working, Two Way Communications
Continually improving - Self Confidence
Achieving high performance - Drive and commitment, Flexibility, Focus on Order
Customer Focus - Drive and commitment, Flexibility, Focus on Order
Ability to work on own initiative
Excellent time management skills
Ability to meet tight deadlines and prioritise workload when necessary.
Able to work on own initiative and under supervision if and when required.
Analytical skills in order to identify and address functional needs.
To select interpret and communicate information tailoring it to the appropriate audience
Plan and organise their own work and manage smaller projects in accordance with functional systems and procedures.
May be required to coach support and contribute to development of team members
Qualifications
NVQ 3 Business Admin desirable
Quality (BMS) and HS&E Management system desirable
