Commercial Administrator

Home Based | Admin/Secretarial/HR





VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. 

VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities. 



Location: Home Based (Central or South West based)

Term: Full Time/Perm

Salary: £19,305 - £22,500 p.a


This is a role to provide administrative support to the Commercial Team on all commercial matters relating to service delivery and the commercial expectations of the business.


Key Accountabilities:

  • Process subcontract payments
  • Maintain and review core contract commercial processes, controls and documents
  • Check costs for correct application of agreed rates
  • Liaise with SME's/Supply Chain over queries
  • Preparation and maintenance of reports as required by Commercial Team
  • Maintaining filing systems and periodic archiving
  • Input and update commercial completions of jobs on CAFM system
  • Provide administrative support as required by line manager
  • Comply with all Health and Safety and Sustainability policies and procedures
  • Develop and maintain an excellent working relationship with Client personnel involved directly or indirectly with the contract
  • Provide business support to the Commercial Group. This will involve proactively facilitating our relationship with both internal and external customers by ensuring the completion of necessary commercial reports and documentation
  • Deal directly with internal and external customers and where appropriate direct them to the appropriate contact or department to solve their queries
  • Liaise with all staff including Area Managers, Site Managers and the Commercial Team



What you'll need to do the role:

  • Educated to NVQ Level 2 standard or equivalent experiential experience
  • Demonstrable experience of general office work
  • Experienced in data processing, typing and general administrative duties
  • Good understanding of administrative practices utilising MS Office Systems
  • Knowledge and experience of working within strict ISO policies and processes
  • Computer literate
  • Experience in processing payments to supply chain
  • General office experience in a commercial environment
  • Adept with continuous improvement tools and techniques
  • General office experience in a customer focused, high volume construction, property maintenance or related field
  • Experienced in managing a diverse range of job requests with competing deadlines and demands on resources


Please note, in order to be considered for this position, you must be able to pass BPSS security clearance.


VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.


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Contract Type
Expiry Date
12/10/2022 06:46:00
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