Coordinating Authorised Person | East Regional Area

Huntingdon | Other





Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.


What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.



Location: Mobile role covering the East Region. Candidates can be based in Cambridgeshire, Lincolnshire, Bedfordshire or Norfolk.

Salary: Competitive + Company car/car allowance + benefits

Permanent, Full time.



This is a key role required to deliver the contractual deliverables across the East Region and oversee the management of the Authorising Persons in the execution of all work relating to the delivery of the Core Services / Billable Works element of the Contract within the East Region.


The Coordinating Authorised Person will support the East AP network to accept responsibility for the practical implementation and operation of JSP375 to support the effective and timely delivery of Billable Works, planned and response maintenance, provide guidance to ensure as far as reasonably practical that all persons within the area you deliver services observe the requirements of JSP375, provide consistency and guidance on the AP's assessment of the competence of Skilled Persons to ensure suitably qualified and experienced operatives are directed to relevant tasks and review experience and performance regularly. 


This role will see you provide oversight and support in the consistent production of high quality Risk Assessments and Method Statements and, the methodology and rational for issuing safety programmes and Permits to Work, provide professional and technical support and advice to VIVO Aps, site team, Supply Chain, DIO and end users, implement and maintain a process for recording all tasks against the appropriate assets in the Maximo system and ensure all documentation relating to jobs is completed, recorded and distributed in a timely manner, support the AP's and AE's to advise on project work as directed by Management and confer with the Billable Works team to ensure that all information is provided to allow the PM's to ensure that the works are completed to the required standards.


You will also take ownership of reviewing site risk registers with the AP's, supporting the Aps in the reduction of the number of corrective actions (CARs) raised and close existing CARs within agreed timescales, taking an active role in the implementation of AP's personal training plan, supporting their requirements for familiarisation and knowledge across all sites within their area you are responsible, supporting and mentoring the APs to maintain accurate records within their personal log books for site attendance and activities undertaken and holding regular meetings with the East AP's to establish best practice, improved communications and sharing lessons learnt for continuous improvement.


This role will see you take a hands on approach, and you will split your time across sites in all 4 counties. Your role will entail a mix of 'on the tools' and office based duties.



What You Need To Do The Job


First and foremost, you must hold HNC/HND or related qualification in Electrical, Mechanical or Petroleum Engineering and hold SMSTS, and be prepared to undertake additional training across the other disciplines to be able to confidently provide guidance to all engineers across all disciplines.


In addition to this, you will need Emergency First Aid and Fire Safety accreditations.


It is important that you have Supervisory or Management experience within a planned and reactive maintenance engineering environment, with the proven ability to manage, mentor and support your team with a strong focus on health and safety and quality control. Excellent communication skills and the ability to influence, guide and challenge in a positive manner will be vital to your success in this position.


We expect our Coordinating Authorised Person to lead by example, maintain a positive and collaborative working environment, and have a good understanding of continuous improvement.


Good IT skills are essential to this role, and you should be a confident user of Microsoft Excel, Powerpoint, Word and VISIO.


Please note: This role is a mobile position and as such will involve travel between all sites in the East Region. You must hold a full UK driving licence to be considered for this role, as well as the ability to pass SC Clearance.



What We Offer:

  • Company car/car allowance
  • 25 days annual leave
  • 6% employer matched pension contribution
  • Single private medical cover
  • Life assurance at 2 x base annual salary

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.

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Contract Type
Expiry Date
31/07/2024 01:17:00
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