Personal Assistant

An opportunity has arisen at the Broughton Plant for a Personal Assistant to the Head of Facilities Management and Real Estate (FMRE) in the UK.

The successful candidate will primarily support the Head of FMRE in managing day-to-day diary commitments, international & UK travel, expense management and other administrative and co-ordination tasks. The role will also be required to provide ad-hoc support to the UK Leadership team (5 managers).

The role requires a flexible, proactive and collaborative approach to provide the team with support given the diverse and sometimes urgent/reactive workload. The candidate will have strong interpersonal skills and a willingness to build and maintain relationships across the various sites in the UK & Europe.

The successful candidate will gain exposure to a range of topics: There is a requirement to engage and interact with several senior internal and external stakeholders.

Tasks and Accountabilities:

• Planning and ensuring the smooth running of the diary of the Head of FM&RE, including travel and expenses.
• Provide ad-hoc support to the UK Leadership Team
• Coordinating and managing travel and logistics for the above across the UK & Europe
• Supporting and maintaining the reporting & communication processes. e.g. Communication Updates, meetings, KPI's, reports etc.
• Play a key role in identifying and supporting continuous improvements in all that we do
• Provide Support to ad hoc administrative and logistic activities

Required Skills

• Confident and flexible in learning / using standard Google Suite Software and our Airbus Travel and other IT Tools
• Excellent communication skills - clarity and consistency
• A resilient and positive mindset
• Given the importance of the documentation and projects the candidate will be involved in, they will need to consistently demonstrate attention to detail and confidentiality.
• Good organisational and planning skills.
• Flexibility and the ability to work autonomously.
• A team player who recognises the importance of building strong professional relationships within an environment that promotes fun and positive wellbeing.

Guidant Global (Airbus) is acting as an Employment Business in relation to this vacancy.