Project Reporting Manager





VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. 

VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities. 




Location: Home Based (Occasional Travel to Sites Required)

Term: Full Time/Perm

Salary: Competitive + Company Car/Allowance


We have an exciting opportunity to provide centralised programme management of projects to reduce energy consumption and carbon emissions across the defence estate managed by VIVO. 


This includes monitoring the delivery of a number of centrally managed programmes, such as upgrade of all Building Energy Management Systems and rollout of smart technologies, where the successful candidate will manage the end-to-end Billable Works (Projects) process (concept-design-pricing-delivery-handover), in liaison with sites, ensuring all works are delivered on time and payments managed. This is a data lead reporting role, not a project manager role.



Key Accountabilities:

  • Responsible for the set up and driving energy programmes through to completion.
  • Provision of programme reports for internal and external stakeholders, including energy and carbon reduction tracking.
  • Ensuring regular communications with relevant site teams on progress/plans and local requirements for approved projects.
  • Development of pipeline and financial forecasts for energy initiatives and ensuring local site teams are aware of likely future work for resourcing purposes.
  • Ensure appropriate work plans and budgets are in place to achieve programme deliverables and financial commitments.
  • Work with all stakeholders to support the management and mitigation of programme risks.
  • Progress tasks end to end through the Maximo system, ensuring payments from DIO in line with subcontractor payments.
  • Ensure all documentation relating to Billable Works are completed and distributed in a timely manner, including upload to the Sharepoint system
  • Manage cost and stakeholder expectation through excellent communication and sound commercial decisions to ensure value for money.


Technical competencies:

  • Demonstrate a detailed understanding of Programme Management principles.
  • Demonstrate a sound understanding of how clients can achieve net zero carbon emissions.
  • Plan resources effectively and monitor against clear objectives, ensuring milestones and targets are met.
  • Using available technology, produce and analyse data, maintain accurate records, and identify problems within area of remit.
  • Work in compliance with Vivo processes and identify and share effective ways of working within the Vivo contract.
  • Manage cost and value for money utilising technical knowledge and experiential experience.


What Skills You'll Need To Do The Role:

First and foremost, you should have experience of overseeing multiple projects across a wide number of sites, with excellent reporting skills. You will collect data from Project Leads and consolidate the centralised data for all projects across the VIVO contract, presenting information to high level stakeholders.


  • HNC/D level qualification in a Building/Civil Engineering or Electrical/ Mechanical Engineering or a related discipline or equivalent experience
  • Continuing Professional Development
  • Developed IT skills (e.g., Excel, Word, CAFM, Teams, SharePoint etc.)
  • Demonstrable experience of delivery of renewables projects:
    • Programme management experience
    • Stakeholder management
    • Management of costs
    • Planning, reporting, directing and controlling activities

Nice To Have:

  • Experience of managing the implementation of net zero carbon programmes
  • Familiarisation with renewable technologies, building energy management systems, smart building technologies, metering.
  • Familiarisation with CAFM applications

Please note, in order to be considered for this position, you must be able to pass SC security clearance.


VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.


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Contract Type
Expiry Date
24/06/2023 02:49:00
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