Scheduling Co-Ordinator

Aldershot | Admin/Secretarial/HR





VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. 

VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities. 


A new opportunity exists for a talented Scheduling Co-Ordinator to join our professional and expanding Regional Service Centre team. We are looking for an ambitious individual to be part of a dynamic team, focused on improving business operations and customer experience.


Key Accountabilities:

  • Proactively co-ordinate the delivery of all workflow to a dedicated area and team of on-site operatives, adhering to safe working practices at all times
  • Ensure that systems are updated within prescribed timescales and utilised to their full capability to ensure maximum efficiency
  • Support resource planning, confirm holiday rotas and highlight potential additional resource requirements
  • Promote customer service excellence to deliver a positive and caring customer experience
  • Work in collaboration with the team, our service partners and our client
  • Provide an agile response to priority reactive tasks
  • Maintain a daily relationship between the Regional Service Centre and on-site teams
  • Run reports and maintain all system information and data
  • Liaise with the National Accommodation Model provider to ensure relationships are maintained and service provision remains consistent
  • Undertake general administrative duties


You should have a proven record in administration of a planned and maintenance environment and be highly motivated with a passion to succeed. You should be able to identify opportunities for advancing the organisation's mission while maintaining an awareness of the business areas and associated risk.



What you'll need to do the role:

  • Scheduling experience within a planned and maintenance environment
  • Awareness of safe working within a facilities management or building environment
  • Experience of working accurately to timescales and providing customer service excellence
  • Intermediate/Advanced Excel & Microsoft packages
  • Experience of working accurately to deadlines in a pressurised environment
  • English and Mathematics GCSE A-C standard


We offer excellent opportunities to add to your skills and develop your career. We are proud of the difference we make as an organisation and if you share our ambition to continuously improve our service, you will succeed as part of this team.




Person Requirements:



  • Gives timely and specific feedback on what has been done well and where there is room for improvement
  • Provides a supportive environment, empowering and trusting staff to deliver, and removes blocks to effective working and well-being


Delivering Customer Satisfaction

  • Provides priority tasks for self and team, and is prepared for contingencies
  • Identifies and assesses different options for tackling workloads


Communicating, Collaborating and Influencing

  • Summarising information to check understanding
  • Initiates communication with others regularly
  • Works collaboratively with all stakeholders
  • Delivers decisions on time and takes ownership for them


Adapting and Responding to Change

  • Recognises the impact of change on others and supports them through it
  • Works positively in ambiguous situations
  • Works with other teams to get the best result for VIVO


Analysing and Interpreting

  • Attention to detail and good analytical skills
  • Ability to write concise reports and analyse and present statistical information


This role would suit a candidate who is looking to change careers or is just starting out in their administration career.


Please note, in order to be considered for this position, you must be able to pass BPSS security clearance.


VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.


At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.


We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.


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Contract Type
Expiry Date
13/12/2022 02:38:00
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