Small Works Coordinator

VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts. 

VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities. 

Location: RAF Larkhill, covering Aldershot and South region

Term: Full Time/Perm

You will play a key part in helping to support our team or project managers, the management team, and our suppliers to ensure smooth, effective, and concise delivery of billable works ranging from works of several thousand pounds to several million pounds.

Key Responsibilities:

• Support the team in formal meetings including booking suitable facilities, assisting with minute taking, recording attendance, and producing any action logs.
• Maintain an accurate filing system in accordance with VIVO policy, both electronic and hard copy files (where necessary).
• Work in compliance with VIVO processes and share effective ways of working within the VIVO contract.
• Be aware of cost and value for money when completing duties and share any potential waste or saving ideas.
• Be aware of VIVO Health & Safety policy and procedure, ensure best practice and always maintain awareness.
• Demonstrate a sound understanding of administrative processes and maintain focus to deliver results.
• Raise orders through the Vivo ordering system to aid prompt works instructions and payments to suppliers.
• Have and open and engaging approach in line with the Vivo culture.
• Provide an open approach to supporting the team and helping with resolutions.
• Build effective relationship with key stakeholders to aid in delivery of works.

Essential technical and professional skills, knowledge and qualifications

• NVQ level 2 qualification in Administration, a related discipline or equivalent experience.
• Previous experience in a similar role, coordinating small works/FM engineers across multiple sites
• Developed IT skills (e.g., Excel, Word etc)
• Demonstrate good time management and effective self-management.
• Proactive approach to learning new skills and CPD
• Demonstrate a sound understanding of administrative processes.
• Ability to work on own initiative.
• Demonstrable experience of working in a collaborative environment.
• Familiarisation with Maximo applications
• Full UK driving licence

Security clearance is required for our sites, successful applicants will be expected to achieve either BPSS or SC clearance as a condition of appointment into the role.

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.