We have a fantastic opportunity for you to join our client, Northern Ireland Civil Service, based in Belfast as a full-time Admin Assistant/Receptionist.
Our client is Northern Ireland's Leading Public Sector Employer.
Administrator Pay Rate: £13.87
Start Date: As soon as possible
Duration: 1 month - may be extended
Hours: Monday to Friday 9am-5pm - Office based
Job Duties:
- Working as an Administrative Assistant, you will be responsible for reception, receiving calls and visitors, keeping supplies and stores stocked, maintaining records and supporting a safe working environment and undertake any other Assistant level duties as may reasonably be required.
Key responsibilities:
- Run our reception desk and switchboard, during normal working hours and making sure the reception area is clean and tidy;
- Provide administrative support to the Estates Information Technology and Records team;
- Receive visitors, liaison with ground floor security and teams organising meetings;
- In line with our information management policy:
- Open, distribute and, as needed, record incoming correspondence
- Support management and storage of our registered files
- Maintain and update wireless wi-fi guest accounts.
- Promptly log maintenance issues using the Department of Finance system including repairs, defects and security issues using the appropriate priority rating and follow up same until complete;
- Assisting in the management of our cleaning and recycling contracts including secure disposal of materials;
- As requested, participate in health and safety walkarounds identifying and following up on issues with staff or, as needed, through maintenance requests;
- Support effective filing, data storage and maintenance of registered file records to ensure their accessibility and, for paper files, their disposal in line with Public Records Office requirements; and
- Build and maintain strong working relations with stakeholders including contractors and suppliers.
- Promote a culture of openness, inclusiveness and transparency across all aspects of the Utility Regulator's operational activity and service delivery.
- Be aware of, and adhere to, health and safety as part of the administrative support function.
Essential Experience/Qualifications required:
- Experience of reception duties and providing high quality administrative support services.
- Proven experience of working confidently with office IT applications (to include at least Excel, Outlook and Word) to improve your personal and your team's efficiency.
- Ability to handle a range of different callers in a confident and sensitive manner.
- Proven experience of working and communicating effectively with a range of senior internal and external stakeholders.
An Access NI will be required for this role
- A criminal record will not necessarily be a bar to obtaining a position.
- The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
