Long Term temp work - Democratic Coordinator 6 months plus.
Monday - Friday 9am - 5pm
Fully onsite
£26.09 per hour
Job Summary
The Democratic Coordinator helps run the companys decision‑making processes. This includes organising meetings, supporting councillors and senior staff, and making sure everything follows the law and council rules.
What You'll Do
1. Support council decision-making
- Help manage how the council makes decisions, making sure everything follows legal rules and council procedures.
- Taking Minutes in multiple meetings (Minute taking skills are essential and a very big part of this role.
- Work closely with the Democratic Manager and Legal Manager.
2. Prepare meeting agendas and papers
- Gather reports from different services and put them into meeting agendas.
- Get these approved and published for council meetings.
3. Manage reports and documentation
- Chase missing or delayed reports.
- Upload and manage documents on the council's systems so they're available when needed.
4. Attend and support meetings
- Go to meetings and act as the clerk (organiser and advisor).
- Guide councillors and senior staff on procedures.
- Record what happens, write minutes, and track actions.
5. Plan meeting schedules
- Organise and maintain the calendar of council meetings (sometimes up to 2 years in advance).
6. Support councillors
- Help councillors who represent the council on external groups or committees.
7. General administration
- Carry out other administrative tasks to keep Democratic Services running smoothly.
8. Manage staff
- Line manage team members.
- Provide direction, training, and support development.
9. Improve systems and processes
- Help develop and maintain systems for managing meetings and publishing information online.
10. Ensure legal compliance
- Regularly review processes to make sure meetings follow legal requirements.
11. Follow purchasing rules
- Make sure any buying or contracts follow council financial rules.
12. Area Support Team (AST) role
- Act as clerk for the Children's Panel system.
- Work with Children's Hearings Scotland.
- Help recruit, train, and pay panel members.
13. Handle complaints coordination
- Act as the main contact with the Scottish Public Services Ombudsman.
- Coordinate responses across the council.
14. Attend senior meetings
- Represent the team at internal senior-level meetings when required.
15. Support elections
- Help organise and run elections.
16. Other duties
- Do any other tasks required for the role.
In Short
This role is about:
- Organising council meetings
- Accurate Minute taking for multiple meetings
- Supporting councillors and senior staff
- Making sure processes follow the law
- Managing a small team
- Handling documentation, systems, and coordination across services
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
