Estates Administrator

Estates Administrator (Housing)

Salary: £14.82 per hour

Location: The Civic Centre, Ex1

Hours: Monday - Friday 9am - 5pm

Till September 2026

PURPOSE OF JOB
i) To co-ordinate and provide all aspects of technical and administration support to the Estates Services Unit;
ii) To maintain the corporate Asset Management system;
iii) To supervise the Property Records Officer and the provision of the corporate property records function

MAIN ACTIVITIES
1. To provide full administrative and technical support to the Estates Services Unit to ensure the efficient day to day running of the Unit.

2. To take the lead responsibility for the day to day operation and further development of the corporate Asset Management system.

3. Produce rent, insurance, service charge and other fee invoices for commercially let properties.

4. Day to day management and supervision of the Property Records Officer and the corporate property records service.

5. To prepare and collate data and provide reports to the Finance Department to assist with budget monitoring;

6. To devise and develop, under appropriate guidance, revised systems and procedures as appropriate (and in particular initiatives to replace paper based systems) and to assist with their implementation.

7. Provide first point of contact for the Estates Unit and deal with routine enquiries.

8. Carry out such required corporate-based administration tasks for the Estates Unit to include raising of purchase orders, creditor invoice processing and preparation and sending out of debtors invoices.

9. Process valuation requests for Right to Buy applications to include: collating information received from Housing Services with appropriate valuation forms and plans and submitting to external valuers; monitoring progress of the valuations; returning completed valuations to Housing Services.

10. Process requests for land purchase and covenant relaxations by researching property ownership and carrying out initial administrative work to include consultation with Officers of other departments in accordance with protocols.

11. Provide training for all users of the corporate Asset Management system.

12. Provide training to Unit staff in Unit procedures and use of other corporate systems.

13. Ensure all administration work for the Estates Unit is undertaken in a timely manner so as to meet corporate deadlines.

14. To carry out such other reasonable tasks as allocated from time to time by the City Surveyor.

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