Facilities Administrator to work for a charitable trust in Birmingham. This role is to provide administration and support within the Facilities team, including Housekeeping, Maintenance, Health and Safety, Fleet Management and Insurance. This role involves travelling between the two hospice sites.
Main duties include:
- General administrative duties - answering the phone, monitoring emails, filling, faxing, updating records and documents.
- To assist in the day-to-day operations and maintenance of the two hospices.
- To support in the negotiating and managing the service contracts.
- Collating and maintaining information and statistics for facility reports and providing these to the facilities manager
- Overseeing the statutory compliance schedule for the facilities department to ensure jobs are completed to time, liaising with contractors to ensure timescales are adhered to and procedures are followed, coordinating these with the Facilities Manager and the Maintenance Teams
- Ensuring that all HSE policies and procedures are up to date, are in place and are displayed within the relevant areas
- Assist with Health and safety duties and advice. Carry out DSE assessments and reviews with employees, undertaking and advising on risk assessments.
- To ensure the Hospice vehicles are up to date with servicing, MOTs, and Road Tax as necessary.
- To ensure staff who drive Hospice vehicles are compliant - have submitted their driving licence for inspection annually and have the appropriate licences to comply with insurance requirements.
- To act as secretary for the Committee, taking minutes and ensuring papers are circulated in accordance.
- To collect Monthly Safety Health and Environments (QSHE) from department reps.
- To be the lead point of contact for insurance queries and reporting across the organisation including events, transport, retail, incidents and claims.
- To comply with all Hospice Health and Safety Procedures
- To complete any other tasks as assigned by the facilities manager
About you:
- Competent in all Microsoft packages, Word, Excel, PowerPoint.
- Experience in similar role for at least 2 years ideally
- Minute taking and transcribing skills
- High level of accuracy and attention to detail
- Excellent written and verbal communication skills
- Holds an ENHANCED Child DBS in date within the last 12 months, or an ENHANCED DBS on the update service
- Must have safeguarding training - BlueArrow can provide this if required
Hours: Monday-Friday 9am-3pm
Pay: £12.21 per hour
Start date: Immediate start
Blue Arrow Benefits
- Weekly pay
- Pensions scheme
- Holiday accrual
- Blue Arrow app - manage your timetable, view local work, accept/decline shifts, receive job notifications, etc
If you are interested in this role, please click APPLY NOW.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
