Premises Manager

1. Ensuring all school buildings and grounds are cleaned to agreed standards and specifications, including:

§ Supervision of the school cleaning staff, establishing cleaning schedules, instructing and monitoring in appropriate cleaning methods including safe use of equipment/ machinery/cleaning agents whilst ensuring cleaners are aware of and comply with associated health and safety requirements. Alternatively, the Premises Manager may be required to monitor the provision of services by an appointed cleaning contractor in accordance with agreed procedures

§ Personally undertaking agreed cleaning tasks not included in the school's cleaning specification

§ Assisting in the maintenance of a litter free environment in accordance with the Code of Practice

§ Arranging for emergency cleaning and removal of graffiti

§ Arranging the cleaning of laundry items.

2. Ensuring the maintenance of all school buildings, grounds and utilities and ensuring that any repairs are properly and promptly carried out, including:

§ Operating an agreed programme of planned preventative maintenance

§ Personally undertaking minor repairs and maintenance tasks which are within the postholder's competence and identified as such within the maintenance specification, arranging for other repairs to be carried out under the building maintenance contract, organising emergency response to vandalism damage

§ In liaison with the Line Manager or designated deputy, reporting on, arranging an overseeing any alterations, redecoration, building and maintenance works and specialised repair work

§ Ensuring maintenance of the heating systems, ensuring adequate fuel levels are maintained and that frost protection system is operating as required for efficient maintenance of adequate heating and hot water provision

§ Checking that the premises are at the correct temperature at designated times and that adequate hot water is available, monitoring and taking appropriate action where necessary

§ Replacing fluorescent tubes, starters, diffusers, lightbulbs and shades

§ Maintaining a location plan of all turn valves or switches for utilities, ensuring clear access and good working order

§ Ensuring drains and gullies are free flowing and clean

§ Removing snow and other obstructions from main entrances, steps, paths etc maintaining adequate stocks of salt and sand

§ Preventing unauthorised/unsafe parking on the school site

§ Where school is equipped with a swimming pool, ensuring this is maintained in good order and kept clean and safe.

3. Keeping all grounds and buildings secure, including:

§ Acting as a key-holder and controlling site keys, routine and non-routine opening

§ Liaising with security officers

§ Reporting as appropriate any breaches of security and ensuring that any resultant damage is remedied properly and promptly

§ Locking and unlocking internal and external doors as required, activating, deactivating and testing automated alarm and bell systems.

4. Undertaking various porterage, administrative and letting duties, including:

§ Undertaking/arranging for the safe storing and moving of items of furniture, equipment and provisions as required. May be required to transport dinner money float

§ Receiving and directing as appropriate all deliveries for the school, assisting in the reception and vetting of visitors, dealing with or referring enquiries as appropriate

§ Maintaining stocks of materials, protective clothing and equipment as required

§ Keeping up-to-date records, inventories and forms as required

§ Assisting in the agreed procedures relating to lettings/functions on school premises, and for their use as polling stations if applicable

§ Being a member of the Premises Committee of the Governing Body if required to do so, attending meetings as necessary

§ Line managing a small team of premises staff, formulating and operating rotas to ensure that premises staff are available at all times whilst minimising premium rate payments

§ Transporting monies to and from the bank, and delivering and collecting small items in the locality of the school

§ Managing the premises budget and associated reporting

§ Placing orders for materials required by premises team and certifying goods received

§ Drawing up and maintaining a premises development plan which prioritises the work required and estimates costs

§ Producing and implementing an annual maintenance plan which identifies and schedules service contracts and long term non-recurring, short term cyclical and preventative work

§ Drawing up a list of approved contractors for repairs, maintenance and redecoration, preparing specifications and obtaining tenders, ensuring best-value

§ Liaising with architects and surveyors and assisting in the preparation of outline specifications for alterations and improvements to the buildings.

§ May be required to control, manage and operate school minibus

5. Ensuring compliance with all health and safety regulations in respect of matters affecting cleanliness, security and maintenance of all school buildings and grounds, including:

§ Ensuring compliance by periodic inspection of all areas

§ Ensuring that appropriate signs and notices have been displayed

§ Ensuring that hazards are removed

§ Ensuring that fire exits are accessible and that fire fighting equipment is correctly positioned and serviced

§ Ensuring that first aid equipment and supplies are correctly maintained and readily available

§ Ensuring that other staff at the school are aware of their responsibilities as appropriate

§ Notifying appropriate agencies via the line manager where there is a pest or vermin problem and dealing with the problem as directed

§ May undertake the annual testing of electrical equipment in the school after appropriate training.

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