Events Executive

📍 Southampton Area

💰 £30,000

📅 Full Time | Permanent | Flexible Hours Required

Create Unforgettable Experiences

We are looking for an experienced and driven Events Executive to join our growing Sales & Events team.

This is an exciting opportunity for a passionate events professional with experience in weddings, conferences, banqueting, and corporate events. You'll take ownership of events from initial enquiry through to final execution, ensuring every client receives an exceptional experience while driving revenue and maintaining outstanding service standards.

If you're commercially minded, highly organised, and thrive in a fast-paced hospitality environment, we'd love to hear from you.

The Role

As Events Executive, you will be responsible for the seamless planning, coordination and delivery of a wide range of events. Working closely with clients, suppliers and operational teams, you will ensure every event is executed to the highest standard whilst maximising revenue opportunities.

Event Sales & Client Relationship Management

• Act as the main point of contact for event enquiries.
• Deliver tailored event proposals and solutions to meet client requirements.
• Convert enquiries into confirmed bookings through excellent customer service and consultative selling.
• Build strong client relationships from initial enquiry through to post-event follow-up.
• Prepare proposals, quotations, contracts and event documentation.
• Identify opportunities to upsell additional services and enhance event revenue.
• Ensure all bookings are commercially viable and financially compliant.

Event Planning & Delivery

• Manage events from enquiry to completion with minimal supervision.
• Coordinate timelines, floor plans, suppliers, equipment and logistics.
• Lead event setup, delivery and breakdown.
• Ensure exceptional guest experiences and service standards.
• Anticipate challenges and proactively resolve issues.
• Monitor event performance to ensure successful delivery and client satisfaction.

Team Leadership & Coordination

• Lead and supervise event teams, agency staff and external contractors.
• Allocate duties and communicate event expectations clearly.
• Provide hands-on support and leadership during events.
• Coach and motivate team members to achieve high standards.
• Promote a positive and collaborative working environment.

Operational Excellence

• Review and improve departmental processes and procedures.
• Streamline workflows and enhance operational efficiency.
• Maintain accurate event documentation, function sheets and event records.
• Ensure compliance with health & safety, licensing and company policies.
• Analyse feedback and identify opportunities for continuous improvement.
• Work closely with all hotel departments to deliver a seamless guest journey.

About You

Essential Skills & Experience

✅ Minimum 2-3 years' experience in event management, weddings or conference planning

✅ Proven ability to independently manage events from enquiry through to delivery

✅ Strong leadership experience supervising teams and coordinating multiple stakeholders

✅ Excellent organisational and time-management skills

✅ Strong commercial awareness with a track record of achieving sales targets

✅ Exceptional communication and relationship-building skills

✅ Proficient in Microsoft Office and event management systems

✅ Professional, proactive and customer-focused approach

Desirable

• Hotel, venue or hospitality experience
• Wedding coordination experience
• Corporate events and conference planning experience
• Experience working towards sales and revenue targets

What We Offer

• Competitive salary
• Opportunity to work within a prestigious hospitality environment
• Varied and rewarding role covering weddings, conferences and special events
• Career progression opportunities
• Supportive and collaborative team culture
• The chance to create memorable experiences for guests and clients

Ready to take the lead on exceptional events?

Apply today and become part of a dynamic team delivering outstanding weddings, conferences and events from concept to completion.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.